Research & Development Institute, Inc.
  • Los Angeles, CA, USA
  • Full Time

You are a tech-saavy, problem solver that loves making things happen. 

We are a small business, with a team of ten people that is growing nationally. 

We are looking for someone to be the heart and soul of getting things done including submitting invoices, tracking expenses, handling the mail, coordinating with our customers (doctors and pharmaceutical companies). 

A huge plus is if you are interested in medical research --- we are a contract research organization and have managed over 110 clinical trials, collecting thousands of samples that scientists use to help make better lab tests.

Responsiblities

  • Help coordinate day-to-day office logistics.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
  • Answer phone calls and direct calls to appropriate parties or take messages.
  • Sort and distribute mail
  • Maintain office and kitchen supplies
  • Entering data into Salesforce
  • Creating invoices and submitting them to clients
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
  • Attend meetings to record minutes.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
  • Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
  • File and retrieve corporate documents, records, and reports.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Make travel arrangements for executives.
  • Prepare responses to correspondence containing routine inquiries.
  • Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
  • Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
  • Provide clerical support to other departments.
  • Manage and maintain executives' schedules.
  • Process payroll information.
  • Compile, transcribe, and distribute minutes of meetings.
  • Set up and oversee administrative policies and procedures for offices or organizations.
  • Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
  • Interpret administrative and operating policies and procedures for employees.
  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
  • Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • General office management work including ordering supplies, ordering shipments, planning meetings, researching and managing vendors, creating expense reports, generating invoices, and entering data.

QUALIFICATIONS:

  • Work full time at our Van Nuys, CA location
  • A minimum of 3 years administrative experience either in medical related industry
  • Great problem-solving skills and independent worker
  • Excellent verbal and written communication skills
  • A tech savant and strong Excel, Word and Google Docs skills
  • Ability to multi-task, prioritize work and handle a fast-paced environment
  • Strong attention to detail and organization

 

About Research & Development Institute

RDI is a trial management organization connecting IVD manufacturers and pharmaceutical companies with a network of doctors participating in advancing medical research.   

We simplify the clinical trial process for Pharmaceutical and Device Sponsors while recruiting, educating, and training independent physicians to participate in pharmaceutical and in-vitro diagnostic studies, unlocking access to valuable patients.  

We recently raised growth capital and are building our business processes and expanding nationwide.

Research & Development Institute, Inc.
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